Answer Repetitive Emails With Quick Parts
Do you find yourself typing the same email content again and again?
Probably your workmates ask the same question frequently, or you always make the same announcement every month.
In that case, Quick Parts will be your best friend.
Then, go toInsert > Quick Parts > Save Selection to Quick Part Gallery.
it’s possible for you to start using this snippet whenever you c’mon.
To create an email template, simply create a new email and pop in your message.
you could choose to leave the recipients, and subject lines blank.
Then, go toFile > Save As.
Save the email as anOutlook Templatein the default folder.
To use the template, click onNew Itemsfrom yourHometab.
SelectMore Items > Choose Form, and change theLook Infield to User Templates in File System.
There, you’re free to pick an email template you’ve previously created.
you’re free to easily find this feature on theHometab of your Outlook app.
However, you’re able to also customize your own series of actions.
For instance, Rules can move emails from John Doe to the Archive folder and mark them as read.
you could also use Rules toautomatically CC or BCC yourself in Outlook.
This makes organizing your inbox a lot less stressful.
you’re able to create your own rule by navigating toHome > Rule > Create Rule.
However, you also don’t like leaving your workmates and clients hanging.
That’s why it’s important to set Automatic Replies until you’re back in work mode.
Automatic Replies are exactly what the name implies.
To create one, navigate toFile > Info > Automatic Replies.
For instance, you and Claire received an email from Louie.
Claire replied and included Louie’s original message in her reply.
Clean Up will then delete Louie’s email because its contents can already be found in Claire’s reply.
To use Clean Up, go to theHometab and clickClean Upin theDeletesection.
This is where conditional formatting comes into play.
This Outlook feature lets you customize certain emails to make them pop out of your inbox.
you’re able to find the conditional formatting controls inView > View controls.
