It is where a tonnage of emails pours in and Outlook embraces them without complaint.
Mastering any search how-to has almost become the thing for surviving in the digital jungle.
In that case, it’s just a 5.8MB free download from the Microsoft website.
It is a part ofWindows Search.
key in in your search terms and the results get instantly displayed and highlighted in the results pane.
To clear away the results choose the little cross adjacent to the box.
To expand your search for emails, you’re free to click onAll Mail Items.
This includes all folders (personal and archived) in the search.
Search Using Keywords
The search box accepts the use of keywords with specific syntaxes.
For example, a search usingto: Saikat, will bring up all emails sent to Saikat.
Searches can be further narrowed using operators likeAND, OR, <, >etc.
in a way similar to web search.
But here, all the operators must be in the uppercase.
The official Outlook 2007 Help and How-to post describes the different keywords you might use for quick searching.
Click onExpand the Query Builderarrow just next to the Instant Search box.
By default, the four more common ways to search through emails are displayed.
For instance, you might search through the content of all emails using an expression called theBodyfield.
More keyword options are opened up with a click onAdd Criteria.
For instance, it’s very easy to filter all emails with attachments by selectingAttachmentsand then choosingYesfrom the dropdown.
The Query Builder criteria fields can be combined in a search to narrow down your results.
Search Inside A Message
Searching inside a message works in the most obvious way.
Open an email and click onF4or selectFindfrom the Ribbon.
As in otherMicrosoft Officedocuments, theFind/Replacedialog box comes up for an intra-document search.
From the Ribbon, snag the dropdown that saysRelatedand then chooseRelated Messages.
If you choose the option that reads -Messages from Sender, all emails from that particular sender gets sorted.
The Advanced Find dialog box opens up contextually, and displays the tab that’s most relevant to you.
If you are inContacts, the Advanced Box displays the Contacts tab.
The Advanced Find box has three tabs.
The second tab is aboutMore Choicesand you’re free to use this for more targeted searches.
Using the more basic search functions should suffice if your personal folders are organized and unneeded emails stand deleted.
Do you oughta search for old emails frequently?
How would you rate Outlook’s search features?
