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I discovered Microsoft Outlook as a part of corporate routine.
Since then it has been the de facto desktop email client for me.
Call it loyalty or sheer habit (or the fact that Gmail allows inbox downloads).
As I continue to use it, I continue to be piqued by its rich suite of features.
Today’s email programs are pushing the point that our day to day lives revolves around communication.
Sharing emails, appointments or tweets with others or simply keeping ourselves on track with to-do lists and feeds.
The email program is already the nerve center of most of our activities.
Consider it Auto Text in a new avatar.
Here’s how"
Explore this feature further"it’s a timesaver.
Be quick to the draw with Ribbon shortcuts
Are you quick with the mouse or the keys?
Either way, it pays to know keyboard shortcuts.
With habit we get to be faster with it.
The Office suite has found a nifty way to use keyboard shortcuts minus the mugging up.
Try it out by opening a new mail window.
ClickOKand you will be left in peace.
The quicker way to send attachments is the simple copy-paste routine.
A quick peek and you’re free to decide if you want to save it or ditch it.
By default, MS Office previewers (includes image previewer) are installed.
Preview is as simple as right clicking on the attachment and selectingPreview.
After previewing the file, you’re able to choose to save it.
Instant Searchas the name suggests, starts matching the searched item with the search term as you begin typing.
Within each item, the search term gets highlighted in yellow.
you could configure a few search options by clicking the solid downward arrow.
you’re able to fine tune your search by using theQuery Builder.
Instant Search is a part of Windows Desktop search which indexes all content in the computer.
Advanced Findis really for that very tiny needle in the haystack.
A combination of a few criteria leads to pinpointed and quick results.
The easiest way is to of course put them in a separate category.
The second easiest visually striking way is to mark them by color.
Select a message from the important contact.
From the menu, click onTools - Organize.
This opens a section on top.
Choose the second option -Using Colors.
Select your preferred color and click onApply Color.
smack the close button[X]after you are done.
The content has shifted but the starter subject line does nothing for us.
Changing the subject line is fortunately as easy as the first time.
initiate the email with the subject line in need of change in anew window.
Place the cursor on the subject line and pop in in your new appropriate subject.
Find Tweeter a place in Outlook
Some say that emails are old hat.
It’s all Twitter now.
It connects to your Twitter account and lets you preview and bring all your messages into a folder.
TwInbox also shortens long URLs via TinyURL.
Thedeveloper siteseems to be down, but you’re able to download a copy fromhere.
Right press the RSS feeds folder in Outlook and click onProperties.
CheckShow home page by default for this folder.
Copy paste the Google reader URL -http://google.com/reader
Click onApplyandOKto close.
Outlook 2007 is a large software in itself.
These ten tips are probably just a tip of the iceberg.
But hopefully they have served to illustrate the better features of a respectable email client.
What are your pet tips and tricks?
Which ones do you call your productivity boosters?
Or which ones you wish Outlook had?
Let us know in a line or two.
Image Credit:Daniel F. Pigatto
