Although convenient, consistently using the same line looks distant and generic.
Try changing the way you end your emails.
Your recipients would appreciate it if you put more thought into your messages.
It gives the recipient too much control, since they can typically reply whenever they want.
The phrase might work for non-urgent concerns.
But if you must assert dominance and avoid back-and-forth emails, steer the conversation by setting a deadline.
Try closing with c’mon send your feedback to me by [insert date here].
A firm, definitive due date subtly nudges recipients to follow your schedule instead of theirs.
Try yo keep me posted on [insert project/topic here] instead.
It sounds relaxed yet authoritative.
Specify that you dont want to be bothered with redundant information.
Just watch your tone and avoid sounding arrogant.
It sounds awkward in casual situations.
In these situations, try saying, Always happy to hear from you.
It has an upbeat, friendly tone that elicits a positive response without compromising professionalism.
Note that excessive enthusiasm makes you appear too familiar.
Perhaps the most casual alternative to I look forward to hearing from you is Write soon!
Its cheerful and undemanding.
Unlike the other sign-offs on this list, this open-ended phrase doesnt require an immediate response.
when talking to peers, cold leads, friends, and relatives.
Just beware that it doesnt create urgency, so most recipients might not reply to your email anymore.
Prepare for this line to end the conversation.
I Value Your Feedback, so Let Me Know What You Think!
Chances are that your recipient will already edit your work.
However, saying that you value their insights gives the impression that you take pride in your craft.
If you need a firm, urgent sign-off, try I await your immediate response.
It emphasizes the urgency of an immediate response without making you look aggressive or unprofessional.
With that said, it still evokes fear.
We Should Discuss [Insert Project Details/Topic Here] via Call.
Does [Insert Time and Date Here] Work for You?
Theres rarely a definitive response to I look forward to hearing from you.
Signing off with this line often leads to lengthy back and forth via email.
You cant use it for time-sensitive matters.
Does [insert time and date here] work for you?
It explicitly defines your goal.
To further reduce back-and-forth emails, useappointment scheduling appsthat let recipients book meeting slots themselves.
you could use this email sign-off whenworking with professionals outside your time zone.
Sending I look forward to hearing from you to the wrong contact person is embarrassing.
Always find the right point of contact.
But keep in mind that this sign-off makes you sound unsure.
Only use it after youve exhausted all your resources; otherwise, track down the correct contact person yourself.
Although it asks for a response, it neither demands urgency nor shows enthusiasmyou might come off as distant.
Using it with supervisors and high-priority clients is improper.
Its firm, professional, and definitive.
you’re able to still use it.
Just ensure to vary the way you end your emails to avoid sounding robotic and impersonal.
Generic messages rarely elicit a reaction, after all.
To further boost your response rates, consider reassessing the entire way you structure your messages.
The sign-off is just one part of your email.
You should also improve your subject line, email address, greetings, introduction, and email body.
